Improving compliance and dynamic team management for one of the largest and most successful student unions in the UK
Client Quote
“The rota system has definitely saved our Outlet Managers a lot of time in capturing staff availability and writing credible rotas with that information. Some areas are so automated that the Manager does little more than check all the shifts are fulfilled and if not, send out a message (via StaffSavvy) to encourage staff, sometimes from the wider SU, to nominate themselves to work the unfulfilled shifts.
StaffSavvy has been a great platform for informing a large casual team of SU updates. Mainly using the News system, we’ve bettered our previous form of printing out “news” and sticking it on back of house notice boards, or being reliant on outlet Managers to tell their staff things on facebook. We’ve seen a noticeable uplift in engagement with our Student staff which in turn has helped shape some staff events (awards etc…) and bigger student staff engagement with some our democratic activities (such as Officer elections).
We previously used an online training system that was very near it’s end of life and when we implemented a trial use of StaffSavvy we opportunistically rebuilt the online training modules in StaffSavvy in very little time. We then went on to put additional modules on StaffSavvy as we’ve created new modules for things such as ‘PCI DSS Compliance’ and ‘GDPR’. We’re also using StaffSavvy as general training records for staff so courses such as ‘Personal Licence training’ and ‘Food Hygiene Level 2’ are manually created and filled in by the training manager. All certificates are scanned and held with the staff members records so if (for example) an EHO visits a catering outlet we can show how each staff member is fully certified in level 2 food hygiene.”
Iain Armstrong
Head of Operations,
University of Sheffield Students’ Union,
Key Features
Saving hours of time each week capturing staff availability and automatically using it on creating rotas
Simplify compliance across a large organisation that allows the HR team to be proactive rather than reactive
Streamlined recruitment process that has saved lots of time compared to previous software
Improved compliance with GDPR and grants access to all stored information to each employee
Key Benefits
Reduction in human errors as no information is manually typed and the system checks for common problems automatically
Cost savings over previous recruitment software
Ability to reduce headcount across the organisation by sharing staff with the correct skills across different departments