3 easy ways to automate your HR compliance
HR staff are inundated with rules and regulations, paperwork and contracts. StaffSavvy is designed to make that workload more manageable and organised. Here, we’ll highlight three main areas where we can help automate your HR compliance.
Keep up to date with mandatory certificates and qualifications
When staff are required to have certain certificates or qualifications for various roles, it can be tricky to keep track of who has what qualifications or when certificates expire.
For training certifications with limited validity, such as food hygiene, the courses can be automatically configured to expire in StaffSavvy. Then, staff are automatically reminded to provide new documents or renew certificates 30 days and 7 days ahead of time.
The easiest way to resolve it is to put the onus on the staff, especially when they realise that their shifts can be blocked if they don’t have the correct documentation.
You can be confident you always have the correct staff scheduled with the relevant qualifications.
Complying with the Working Time Directive and Pay Regulations
If your company has a complex mix of freelancers, contractors, and part-time workers, it’s wise to use software that tracks schedules and takes into account all of their specific contract requirements.
Setting minimum and maximum hour requirements in staff contracts, which syncs with our automated scheduler, will restrict staff from breaching their contracted hours. You can also set required downtimes between long shifts to match your employment policies. This can be done per contract, so you can set different rules for casual and permanent staff.
Our contracts feature has all of the compliance settings you need:
Schedule changes to your hourly rates in advance if new rules are in the pipeline.
Set triggers to automatically change hourly rates based on a staff member's age.
Automatically pay salaried staff for additional hours once they have worked their contracted hours.
Track salaried staff hours easily - include minimum hours to be worked over a period of week, month or year with visual reports.
Set working limits and prevent certain staff from working more than this amount. This is perfect for working visas, the EU working time directive, or workplace policies.
Automating staff onboarding and right-to-work compliance
With a clear onboarding step list for new staff, you hardly need to do anything at all. Staff can follow simple government guidance-based questions to see which documents they can provide to prove their right-to-work status.
Staff are then automatically informed as to where they need to take their original documents or which documents can be submitted directly through the website, wherever the law allows. A full review and verification process ensures that every document is checked and stamped with the manager's details who approved it.
Upcoming shifts are restricted until everything is provided. Alerts are sent to remind new starters to complete the steps, including adding bank details, signing contracts and adding their NI number so they can start receiving shifts.
Additionally, you can set up triggers to email different departments internally when a new starter has completed their step list so they can be set up with an employee number and email, order the equipment needed, and so on.
Do more in less time with StaffSavvy
With more people moving to a 4-day week and needing to do the same amount of work in less time, automation is definitely needed wherever possible.
Get in touch to book a StaffSavvy demo and see if it’s right for you.