MANAGING STAFF SCHEDULING IN THE THEATRE INDUSTRY WITH STAFFSAVVY
Managing Staff Scheduling in the Theatre Industry with StaffSavvy
Behind the scenes of every theatre are specialised teams, and ever-moving parts dealing with day-to-day management processes. This creativity and organisation come together to deliver memorable performance experiences for the audience.
But looking behind that curtain, managing these processes with sometimes large and varying staff levels efficiently is not a simple task. This is where StaffSavvy’s automated systems come in, built specifically to optimise and assist you in smoother, more efficient daily workflow.
Staff scheduling simplified for your theatre
One of the primary challenges in the theatre industry is creating and managing complex schedules for various roles and responsibilities. Our automated scheduling systems at StaffSavvy can significantly simplify this process. We take the availability, skills, and preferences of each staff member and create a well-balanced and efficient schedule.
How do we do this? Your staff can add their availability from their own devices, and then all you have to do is input your schedules of how many people you want working when, and with the click of a button we can create the whole schedule for you. All while matching minimum contracted hours.
And, if your staff want to swap shifts, they can easily do that on the app with staff on the same level as them, without the need for you to intervene. With this system, conflicts and bottlenecks are minimised allowing for the much smoother running of your theatre.
Adaptability for peak times of the year
We have learned a lot from working with some of the world’s busiest venues and understand how theatres often experience fluctuations in staff requirements, especially during peak seasons or for specific productions. StaffSavvy can offer the flexibility to adapt to changing needs and can easily scale to accommodate a larger or smaller workforce throughout the year. Our bulk scheduler offers a variety of options depending on what you want to prioritise for your shifts. If you want weekends filled first, or certain roles first, it will manage all that you.
This adaptability ensures that staff levels are optimised according to the demands of each unique production.
Automated real-time communication with your staff
Effective communication is essential in the theatre industry, where changes happen often. New show added? Our automated communication systems will send real-time updates and notifications to all relevant staff. Someone has called in sick? Easily email all available staff offering them to take the shift on a first come basis.
This trackable level of communication ensures everyone is on the same page and minimises the risk of misunderstandings.
Resource management & performance analytics
StaffSavvy can also assist in tracking and managing the resources required for a production. Analysing performance data is crucial for continuous improvement. Our software can generate detailed reports on staff performance, attendance, and task completion. With our clock-in function we store staff time entries and pull them through to digital timesheets so all you have to do is approve them. This will also manage staff breaks, lateness, and absences for you.
These analytics provide valuable insights into areas that may need improvement or adjustment for future productions. By leveraging this data, theatre managers can make informed decisions to enhance overall efficiency and productivity.
“StaffSavvy successfully replaced several different systems with a single unified rota, and a formal messaging platform. It saves our managers hours of work every week compared to the system it replaced; it’s a winner!”
StaffSavvy Demo
StaffSavvy software not only streamlines scheduling and assignments but also enhances communication, resource management, and overall performance of your teams.
To find out how StaffSavvy can boost your theatre’s productivity, book a demo today.