5 Scheduling Pain Points StaffSavvy Can Fix For You
5 scheduling pain points StaffSavvy can fix for you
Scheduling a varied workforce can often be time-consuming and stressful. Regardless of the size of your team, you often don’t know when people are available and end up waiting for replies to messages and emails for far too long. Here are five common scheduling issues you can overcome using staff scheduling software.
1. Removing availability conflicts
One of the most significant pain points in staff scheduling is managing the availability of team members. Employees have various commitments outside of work that you need to work around. With StaffSavvy’s self-managed availability calendar, the system will only schedule people who have said they are available. No more checking through texts and emails to see who is free.
2. Shift swaps are no longer a big headache
Staff change requests can wreak havoc on your carefully crafted schedule. Staff members may call in sick, request time off, or have emergencies requiring quick schedule adjustments. Using the StaffSavvy employee app, your workforce can request to relinquish or swap a shift. The system will then offer the shift to a suitable replacement, and it can all be done without the manager having to spend any time on it.
3. Closely monitor costs and budgets
Balancing staffing costs while ensuring adequate staffing can be challenging. Overtime pay can quickly inflate your staffing budget if not managed correctly. StaffSavvy gives you instant budget feedback when you’re creating your schedule, and you can easily tweak it with longer or shorter shifts more or less staff until you have met the exact budget you have assigned. Staff and venues can be assigned to different cost codes, too, all while auto-filling wage sheets for easy export to send to payroll at the end of each week or month.
4. Eliminate communication gaps
Communication gaps between managers and employees can lead to misunderstandings, missed shifts, and frustrated team members. Our schedules come with comprehensive communication options. You can choose to email, text, or send an app notification to staff about new shifts, offered shifts, tasks for a shift, and more. Each of these comes with a read receipt if you require it.
5. Handling employee preferences impartially
Trying to satisfy employee preferences for shifts and days off while maintaining fairness in scheduling can be a complex puzzle. Favouritism or perceived unfairness can lead to employee dissatisfaction. This is why we automate the process, and the software picks the staff based on impartial information such as minimum contract hours, time since their last shift, skills and certificates held and many other criteria depending on the rules the manager has put in place.
Automation is the key
Automating the process takes the headaches out of scheduling and ensures that your business runs smoothly, creates a positive work environment, reduces turnover, and improves employee morale. Book a demo to see how StaffSavvy can save you hours of time.