TOP FIVE TIPS FOR EVENT STAFFING

Top five tips for event staffing

It’s an exciting time to be in the events sector, as in-person conferences, concerts and other events are in full swing once more.

But as any event professional knows, behind the buzz is a huge amount of planning and last-minute hiccups! And perhaps the biggest headache of all is getting staffing right.

At StaffSavvy, we know just how complex staff management is. So we’ve integrated Artifax Event into our software to bring you a single platform for all your event staffing needs. Read on to discover our top tips for event staffing using StaffSavvy and Artifax!

1. Consider how many staff you will need

This is one of the trickiest decisions you’ll have to make. Factors you’ll need to weigh up include the type of event, the number of attendees, and the number of rooms.

It’s a lot to consider, but StaffSavvy with Artifax Event makes it easier. For example, you can sync your human resources with room bookings, schedules and other resources to give you a robust overview of how your event is shaping up.

2. Set your staffing budgets

This is another “how long is a piece of string” question! But arriving at the answer is made simpler by using StaffSavvy with Artifax Event to plan your event.

You need to consider the going rate for experienced staff, and allow flexibility for overtime or unexpected costs.

Thorough planning will help you build a picture of what you’ll need, allocate costs accordingly, and avoid too many last-minute surprises!

3. Plan your rotas

Sometimes, planning an event can feel like a juggling act. You have different staffing needs at different times, and they don’t always tally with the team members who are available.

By integrating event scheduling and staff management software, you can create shift templates and allocate them at the click of a button to staff according to their skills, availability, and other priorities.

That helps you see where there are gaps, so you can find cover before your launch looms.

4. Keep staff informed

Events can be busy – even hectic! So it’s vital that all team members know what they’re supposed to be doing and where they should be at any given time.

With StaffSavvy with Artifax Event, staff need only access one system to view their duties for the duration of the event. You can customise form fields for each team, so nobody is overwhelmed with irrelevant details. And automatic sync means the information they’re given is always up to date.

5. Payroll management

Leaving people waiting to be pay is a sure-fire way to create staffing problems for your next event.

StaffSavvy automates timesheet processing, calculates overtime, and integrates with all major payroll systems. So your staff are paid accurately and promptly, and you save on admin time. It’s a win-win!

These are just some of the many ways that StaffSavvy with Artifax Event can work for your organisation. To find out more, book a demo today.