We have been working with healthcare services to help them create intelligent rotas based on staff availability and absences. Our client list includes both Primary Care GP services as well as Secondary health care and outreach. Working with both large and small practices at StaffSavvy we are able to help create rotas and manage staff and staffing ratios across your multiple locations.
The StaffSavvy system can create accurate calculations for contracted hours and overtime payments. Find a streamlined cost coding process allowing easier chargebacks to the correct department and find support for salaried, casual and freelancer staff within a single rota and payroll. The system also
Easy Training and Compliance
Here at StaffSavvy we provide easy training and documentation for your team. Our platform increases compliance by giving more responsibility to staff members.
With StaffSavvy you can set up exams for staff to complete. These can be created and customised entirely within the system. You are also able to create training slides to study before exams. You can then manage and track the status of training for each member of staff. This is all done within StaffSavvy, allowing you to go entirely paperless.
Include additional documents and records such as professional body registration number and certified required training documentation. Automatic reminders and easy expiry reports allow you to keep ahead.
Historical Reporting and Audits
StaffSavvy also makes keeping track of wage sheets and important data easier by creating reports on shifts and wage shifts once they have been processed. Once processed they can be archived and will remain stored in the system for historical reporting and future audits.
Easy Communication
At StaffSavvy we provide communication tools that allow easy, fast and secure messaging.
You can use direct communication one to one, or open up a forum discussion to communicate with teams.
StaffSavvy can help if there is high priority information that needs to be delivered. You are able to create alerts which require staff members to log in to view. They will then be required to view the message immediately and it will be logged that this message has been received. These messages are stored and are accessible to staff members.
Detailed Availability and Skills Matrix
Know who is available when and what they can do. Our profile feature allows you to input skills so managers can easily see which staff members have what they need for the job. This helps improve time efficiency and gets staff members out to the right places at the right time.
Our availability features have a weekly preferences map for staff members. This can be constantly updated and modified so you have the most up to date availability preferences at all times. It also puts the impetus on staff to keep up this relevant and up to date to increase compliance.
Spend minutes, not days creating schedules…
Our comprehensive tools and features make schedule creation a breeze.
Each shift has custom start and finish times; allowing you to infinitely tweak your rotas as needed. Because we know your staff pay rates, we can accurately estimate your workforce cost for any given day. Using the timeline view, you can select multiple shifts and drag their start and finish times as needed; the cost estimate for your day is instantly updated at the top of the page. Meeting budgets has never been easier.
And when you’re done, your staff are emailed automatically with their new shift times.
Swapping shifts
Allowing staff to swap shifts has always come with some pain. Scruffy sheets of paper with crossed off names and indistinguishable nicknames or haphazard Facebook groups which are impossible to track.
No more. StaffSavvy smartly manages all staff cover requests, exchanges and cancellations. Only correctly skilled staff can cover them, minimum contracted hours are maintained, limits are placed on how many shifts they can request cover from without working and your staff are constantly reminded that it’s their responsibility to find cover.
With a 10-year proven track record; our approach has been to work time and again in ensuring you always have the right staff in the right place at the right time. And if you don’t, it’s automatically logged and available for you to review. Anywhere, anytime
Intelligent Schedule Creation
Forget locking yourself away for several days at a time to create the monster of all shift schedules. Our intelligent creation tool understands all of your workforce’s availability. It knows their contracts, their holiday, the hours they can’t work, the training they’re booked on, their contracted hour and the other shifts they’ve already committed to.
Our comprehensive restriction rules allow you to prevent a staff member working too many hours, too many weekends, too many nights in a row or ensure they have enough rest between shifts.
Using our rapid template tool, you simply plot out the skills you need for each type of shift, event or day. You can also name certain individuals if you need to. You can then insist one staff member works the whole shift or allow StaffSavvy to split the up to maximise your staff availability. This is perfect for long opening hours; simply state you need staff from 7am to 2am and StaffSavvy will fill that need with multiple people working shorter shifts.
Create schedules for one location, venue, tea or outlet at a time or work on multiple all are once. Schedule for any period of time from one day to an entire year.
Review and adjust the schedules as needed until you are ready to publish. With a click of a button, your staff will all receive their shifts at the same time.
StaffSavvy; Payroll hero.
Staff time-sheets: automatically created based on shifts and actual working times. Once each manager has reviewed and approved, a perfectly formatted export drops calmly into your inbox.
Designed to match with all major payroll systems; StaffSavvy’s exports can be imported directly into your existing system.
No paperwork. No Excel files. No typos or mistakes.
Processing payroll is instantly cut from hours to minutes.
We can even automatically calculate holiday pay and issue that automatically.
Time based overtime
Stipulate an hour of the day where anyone still working will be paid a higher rate of pay. StaffSavvy will automatically swap the rate of pay for the additional hours, providing two different time entries for the same shift.
Contracted hours overtime
Contracted staff can be paid a fixed salary amount for their agreed hours. StaffSavvy can automatically calculate any additional hours worked and pay the staff the correct hourly rate.
Royal Albert Hall
“StaffSavvy successfully replaced several different systems with a single unified rota, and a formal messaging platform. It saves our managers hours of work every week compared to the system it replaced; it’s a winner!”
